Pilot HQ

Quick start

Five things to remember. That’s it.

During the day
1
Capture

Capture what happened

Say it or type it naturally, then tap Capture. You do not need to organize it first.

Pilot HQ Capture card
Each morning
2
Today

Check what needs you

Open Today. Overdue and urgent work is already pulled to the top.

Pilot HQ Today cards
When working on a job
3
Projects

Open the project

Find a job by name or photo. High-priority and time-sensitive projects rise first.

Pilot HQ project cards with photo icons
Project photo: open a project and tap Add Photo or Change Photo. That picture becomes its visual icon.
Once a week
4
Review

Run Weekly Review

Go through active projects once, mark them reviewed, and move on.

Pilot HQ Weekly Review
When you need an answer
5
Ask HQ

Ask in plain English

Ask about your work and get a straight answer. Ask HQ is read-only — it does not change your projects.

Pilot HQ Ask HQ

New in this update

Your requested updates — plus one useful extra.

Billing NEW

Keep a running to-bill list, optionally attach an item to a project, and mark it billed when handled.

Edit tasks NEW

Fix or reword an existing task after you save it.

Clearer category colors NEW

Project categories are easier to recognize at a glance.

DesignDOB FilingCoordination
Project photo icons EXTRA

Add a project photo once. The photo stays with that job and becomes its visual identity in Projects.

Billing in Pilot HQ
Pilot HQ Billing
The whole system: Capture during the day → check Today → open Projects when you need a job → Review once a week → Ask HQ when you need an answer.